Whenever I feel overwhelmed by conflicting priorities (which doesn’t happen that often) I use the technique below. I recently shared it with a client who had moved into overload and they found it helpful, so my offer is to perhaps file it as a resource for the next time you’re in that same uncomfortable space.
Step 1
Make a monster list of all your tasks: big / small / trivial. Split them into the following categories:
- people
- sales
- production
- financial
If nothing else, this will make you feel vital.
Step 2
Buy some mini Post-it notes and gaffer tape, and stick the tape right down the middle and across the centre of your office door.
Step 3
Write each task on a Post-it note and stick it in one of the quadrants on the back of your door under the most relevant heading:
urgent but not important important and urgent
not urgent and not important important but not urgent
Step 4
Now it’s easier to allocate the tasks to your team. As you do so make sure that each task is SPECIFIC AND TIME-BOUND. When briefing a team member always ask HOW WILL I KNOW WHEN YOU HAVE COMPLETED THIS TASK? (This tells you whether they have fully grasped the task and its importance.)
Finally, make sure your team knows you are EXCEPTION REPORTING — in other words, you are assuming the task will be completed on time unless you are advised otherwise by the team member.
I know it’s clunky but it really works. There is a digital version but to be honest Post-it notes and markers always work far better for me. Good luck.
JJF
07860 672727
